How do you get all that data out? A public link is only possible when the first instrument is a survey. The Data Quality tool is a great way to help ensure the integrity of your data. medications history)? In the Main Project Settings step at the top, find the button to enable surveys in the project. This does change a few things, formulas . Q: Can I access REDCap on Android devices, e.g. In this form, we have four fields. Need help? The format for using this Action Tag is as follows: This action tag can be utilized with a Text Box field or a Notes Box Field. Diabetes Management Survey, expanded. In the screenshot below the Record ID field would be the first field in the Basic Demography Form. REDCap is primarily a data collection tool and is not intended for long-term storage of study data, especially if it contains PHI. Don't change the numeric codes associated with answer choices (see below for more info), 4. To help maintain confidentiality, REDCap assigns each participant's data (a record) a unique identifier that is not otherwise linked to a participant's personal data. However, the two surveys cannot be linked, which keeps the first survey's data anonymous. REDCap Messenger is a chat-based tool integrated right into the project web interface that allows quick communication in a secure environment. This REDCap external module functions as branching/skip logic for entire REDCap forms and surveys. But once you start entering data, changing the variable name of the record_id field will delete all of the data in your project, because youve essentially deleted the key that allows REDCap to understand where the data belongs. This module allows users to create a custom record auto-numbering schema for their REDCap project, such as having the first record ID created start at 1000 or 001 instead of 1, append all record IDs with a prefix (ABC-1, ABC-2, ABC-3, etc. This application may be used for storing and retrieving project files and documents, such as a blank copy of your consent forms or data entry guides. If [variable] is empty the option will display as ____, so try to make sure that [variable] is filled out before a subject sees this. REDCap allows you can format and de-identify data for analysis in other systems. There are two ways of adding custom numbering to your REDCap surveys: via the online designer or the data dictionary. This is especially true if you are promising a reward (like a gift card) for completing the survey. This can be used to collect information on a periodic basis for example, you can send out an Alert to participants on a daily basis that includes the [survey-queue-url] smart variable, which will take them to the survey queue to fill it out. It provides a means for hiding or displaying entire forms/surveys based upon one or more control fields or conditions. To hide a section header, all fields until the next section header must also be hidden. They can also be triggered based off responses to previous surveys as well! Adding the following HTML tags to a full orpart of a field label will convert it to a link:. After a data export, the resulting data and syntax files are stored here also. In REDCap, fields are globally unique among all instruments, and so usually you need to simply indicate the field using the [var] syntax. In the example below, Chips is the label for the first answer choice, and 1 is its code/raw value. A simple question set will be used to determine which methods a participant uses. Want research participants to complete surveys in different order, or even skip entire sections? Example: 1, {example_field_variable}. External Module Spotlight QR Code Shortcut: QR Codes are simple and effective methods to provide additional means for participants to access information and allow them to use their smartphones scanning capabilities to easily visit the study website. Users can rename the Record ID field, so some users call it a Study ID or something else. REDCap provides: An easy-to-use data entry system, with data validation The ability to import data from external sources Automated exports to the most common statistical packages (SPSS, SAS, R, and Stata) If you want to manually set the. To modify a project once youve started collecting data, follow these rules to protect your data: 1. In a longitudinal study however, a single instrument can exist in multiple events, and to correctly identify the field, you need to first indicate the event name. REDCap now has the Survey UI Tweaks external module available for use: Features include Renaming Buttons, Randomizing Matrix Questions, and Measuring Survey Duration. If you do not want to use PCOM colors for HTML coding, you can find HTML color generators here: As a general rule, we recommend that you download all data from REDCap as raw data because raw data is used for project analysis. It, irreversibly, deletes the current form. After making all of the changes, go back to the Online Designer page and click on Submit Changes for Review. Set up branching logic to only show one of the fields at a time. More than 100 diverse faculty members from 17 partner institutions offer a wealth of knowledge and experience. Then we can convert it to a Survey using REDCap (Watch REDCap Survey Video) as see in Figure 11. Use the Survey Queue button on the Online Designer page. This feature must be enabled in order to use surveys. Users can rename the Record ID field, so some users call it a Study ID or something else. If so, incrementally export more and more fields to identify the point where it fails. Please sign up for the drop-in session [link] to get this or other external modules activated. Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you. Click "create snapshot of instruments" to back up your instruments before making any major changes. Smart Variable Spotlight [survey-duration:instrument:units]:Do you want to know how much time it took for a user to complete a survey? This feature must be enabled in order to use surveys. This guide describes how to set up and use the Randomization Module within REDCap. In this example, we piped [first_name] [last_name] into the survey instructions. In development mode, the Other Functionality tab has a button to erase all data. 2. So the later instruments can only ever be distributed via Participant List. You may upload files here to save for retrieval later or download previously uploaded files. The action tag @HIDEBUTTON will disable those buttons! Create a new Text Box field or Notes Box field and in the Action Tag field insert the Action Tag as. To get the most out of REDCap, please refer to these helpful hints: External Module Spotlight Auto Record Generation: Do you have multiple REDCap projects where youd like to migrate some specific data from one project to another? We recommend that you use PCOM colors for your HTML coding. Smart Variable Spotlight [record-dag-name]:If your project uses DAGs (Data Access Groups) you can use this smart variable to determine the DAG that the current record belongs to! Tufts Clinical and Translational Science Institute, Integrating Underrepresented Populations in Research, Clinical and Translational Science Graduate Program, Junior Faculty Research Career Development Forum, Blue Star Investigator Certificate Program, Patient-Centered Outcomes Research Institute (PCORI), Biomedical and Health Data Sciences Collaborative (BHDSC), CLINICAL RESEARCH STAFF QUARTERLY TRAINING: Peer-to-Peer Onboarding: Techniques for Training Your New Coworker (or Yourself! REDCap has the ability to repeat a data collection instrument or an entire event of instruments an unlimited number of times without having to specify the amount needed. The action tags allow you to suppress data in text fields, the enumerations in radio and checkbox fields, hide field notes and add whitespace to a field label to push down the next field on the PDF page. If you need to collect data in a repeated manner, you can enumerate fields on a form (e.g., Contact_Date_1, Contact Date_2, and Contact_Date_3) or repeating forms (see Figure 5). Action Tag Spotlight @FIELD-NOTES-DISPLAY: This action tag allows for additional customization of the Field Note box within the field editor of a REDCap project. For more details about how to use this module in your project check, The REDCap 9.5.5 upgrade brought many new features, including, For an in-depth look at more features of the 9.5.5 upgrade, check out the, As part of the REDCap 9.5.5 Upgrade in February 2020, Tufts CTSI has enabled the, For more details about the Mobile App, what its for, and how to use it, please, Do you want to personalize your project for the study team as well as for the participants? Suggestions made there are ranked for feasibility and utility by the REDCap consortium software development team. Okay, you have collected quality data and ready to do something else with it. Note: Events and repeating instruments are NOT currently supported. FRSL hides unneeded forms for a specific record on the list of Data Collection Instruments due at each event, and grays out the colored buttons for the unneeded forms on the Record Status Dashboard and the Record Home Page. Do not post links online unless you want people from around the world to fill out your survey! Click the button next to 'Auto-numbering for records' to enable or disable the feature. This REDCap module replaces a text, radio, or checkbox field with an image that users can interact with to select one or more options. Additionally, LDEW can be configured to automatically lock forms upon completion for certain user roles. This action tag can be utilized within a Text Field or a Notes Field. To set it up, access Survey Settings and personalize the Survey Completed message by using piping. Need to transfer data from paper surveys, charts, etc., and worry about data accuracy? If you are the project owner, you can lock records of your data so no one else can edit them. You can request to activate a Double Data Entry featurebefore you begin your data collection. Sometimes though, you may want to limit the total number of answers a participant can checkoff. Want to add a YouTube video in your project? 8. Contact. one field: the record_id. Once you complete step two, you will be prompted to define some additional features of your survey instrument. Concerned about bots filling out your public surveys? While this section highlights several functions of REDCap that can be used to support research registries, this guide is not comprehensive and there are many other features that may be beneficial for your registry, such as: Questions? When creating your matrix field options, set one or more of the options to a field that you want to embed. It is configured at the project level with source instrument (survey) / target field (file upload) pairs. If you have team members who should never be accessing a particular form, it is a best practice to hide it from them by adjusting their permissions. Auto Increment This will auto increment for each new record. This guide describes how to delete a project from REDCap so that is does not remain on the REDCap servers indefinitely. Labels give the full question such as "What is your program?" REDCap Data Entry User's Guide & Reference Manual Page 4 Data Entry Fields Figure 4 illustrates an example of a data entry form for a generic database. You can create a descriptive field as a warning, explaining the issue and expectations and use branching logic to show it only when the parameters are true/false. This labeled data dictionary file was created by the Vanderbilt REDCap support team to help you become familiar with how REDCap projects appear in csv format. You can present participants with different pages based on their responses, or set up a Front Page survey that redirects to different instruments based on the responses. Consenting to these technologies will allow us to process data such as browsing behavior or unique IDs on this site. Only that survey can have a public link. g) Records and fields are marked either new, modified, or unmodified. The reviewer hasthe ability to mergerecords created by both data entry users, after viewing differences and adjudicating those differences using the Data Comparison Tool. When the DAG tool is in use, groups of users can see records created by users within their group, but blinded to the entire set of records. Branching/skip logic permits varying questions dependent on previous answers. They can even be printed out and abstracted into REDCap later. Not consenting or withdrawing consent, may adversely affect certain features and functions. This will trigger REDCap to perform the calculation and populate the field. The variable name for REDCap's optional Participant Identifier is [redcap_survey_identifier], and it does not capture imported data when using the data import tool, nor can the data inputted be pulled into a form/survey field. This creates a third, final record in the set. If the project is using DAGs (Data Entry Groups), having auto-numbering enabled will automatically have its record name prepended with the Group ID (DAG ID) number and a dash/hyphen. In the example above, "Chips" is the label for the first answer choice, and '1' is its code/raw value. The format must follow the pattern @HIDECHOICE='?? (This feature gets locked down when moving to production. Action tags will allow you to do that and more. This is useful when you are iteratively testing your project and want to practice your data entry several times, starting with an empty project each time. There are several field types in REDCap including text boxes, radio buttons and drop down lists (select only one answer), You can now use the Auto-complete for Drop-down Fields feature which transforms a drop-down into a combo-box that functions as a normal drop-down list, but has the additional capability of employing a text search on the options in the drop-down. The consent form will then be archived with the participants information, version number, date, and IP address. ', in which the coded values should be inside single or double quotes for the choice(s) you wish to hide. Don't change Text Box (Short Text) or Notes Box (Paragraph) fields into any other type of field -- it will delete all your existing data in the field. Ideal Example -- plan ahead to avoid label mismatch errors! This process is activated by a trigger field being saved. This external module adds the following new action tags: Example: A REDCap project has a DAG of department names at Tufts University. Please sign up for the drop-in session [link] to get this or other external modules activated. Create a copy of your project, adding TEST to the name, and try new features on the TEST version before repeating it in the real project. We recommend that you run all these rules - except A (which just finds missing values). 3. Ever wish you had an easier way to make a selection out of a long list of choices? Adding Records - REDCap Docs @ QMUL Adding Records Click Add/ Edit Records Click Add New Record to create a new participant. The record ID and the REDCap User fields do not need to be created. and for multiple-choice questions, the label for the answer choice such as "Osteopathic Medicine," "Psychology", etc. You can do this using the branching logic with smart variables such as [event-name]<>[event_1]. When the Data Access Group tool is in use, groups of users (DAGs) are blinded to the entire set of records, but can see records created by users within their group. The Record ID field is a unique field that is always the first field in the project and is mostly not modifiable. Click on the form(s) that need changes made and make the changes just as you would while in Development mode. Our sample registry is a recruitment registry, used for identifying and contacting potential participants for active studies in our department. The "Label" is the text of the answer choice your participant sees displayed on the survey page (or that data entry persons see on the data entry page of a database). Tufts CTSI has now enabled. All integration should be completed in collaboration with the REDCap team. There's no good alternative for changing a variable name once you've collected data -- you'll either need to you'll either need to stick with the old variable name or be willing to re-import data for that question. The Library has no access to or familiaritywith any statistical packages. These tools are found in the Manage Survey Participants section of your project. When cleaning data or reimporting it into REDcap, it must be in the form of raw data. REDCap includes tools to communicate securely and safely with participants, members of the research team, and other collaborators. Having a progress bar on survey pages can help boost survey response rate. For example: If you want to find out how many downloads the Descriptive Field with the variable name pdf_download has had, you would write the following: To create a standalone QR Code link, create a new field with the, Alternatively, you can copy the HTML template code below, paste it into your project and then modify the link: